Audit Trail¶
User Guide¶
Track all changes made to records in your archive, including who made changes and when.
Overview¶
┌─────────────────────────────────────────────────────────────┐
│ AUDIT TRAIL │
├─────────────────────────────────────────────────────────────┤
│ │
│ WHO WHAT WHEN WHERE │
│ │ │ │ │ │
│ ▼ ▼ ▼ ▼ │
│ User Action Date/Time Record │
│ Name Taken Stamp Affected │
│ │
└─────────────────────────────────────────────────────────────┘
What Gets Tracked¶
┌─────────────────────────────────────────────────────────────┐
│ TRACKED ACTIONS │
├─────────────────────────────────────────────────────────────┤
│ ➕ CREATE - New records added │
│ ✏️ UPDATE - Changes to existing records │
│ 🗑️ DELETE - Records removed │
│ 👁️ VIEW - Records accessed (if enabled) │
│ 📤 EXPORT - Data exported │
│ 🔐 LOGIN - User sign-ins │
│ 📋 PUBLISH - Records made public │
└─────────────────────────────────────────────────────────────┘
How to Access¶
Main Menu
│
▼
Admin
│
▼
AHG Settings
│
▼
Audit Trail ─────────────────────────────────────┐
│ │
├──▶ Recent Activity (latest changes) │
│ │
├──▶ Search History (find specific) │
│ │
└──▶ Export Logs (download report) │
Viewing Recent Activity¶
Step 1: Open Audit Trail¶
Go to Admin → AHG Settings → Audit Trail
Step 2: Browse Changes¶
You'll see a list of recent changes:
┌──────────────┬──────────────┬──────────────┬──────────────┐
│ Date/Time │ User │ Action │ Record │
├──────────────┼──────────────┼──────────────┼──────────────┤
│ 10 Jan 14:32 │ J. Smith │ Updated │ Box 15/3 │
│ 10 Jan 14:28 │ M. Jones │ Created │ Photo-2024 │
│ 10 Jan 14:15 │ A. Brown │ Published │ Series A │
│ 10 Jan 13:45 │ J. Smith │ Deleted │ Duplicate │
└──────────────┴──────────────┴──────────────┴──────────────┘
Searching the Audit Trail¶
Filter Options¶
┌─────────────────────────────────────────────────────────────┐
│ SEARCH FILTERS │
├─────────────────────────────────────────────────────────────┤
│ │
│ By User: [Select User ▼] │
│ │
│ By Action: [All Actions ▼] │
│ • Create │
│ • Update │
│ • Delete │
│ • View │
│ │
│ Date Range: [From: ________] [To: ________] │
│ │
│ Record Type: [All Types ▼] │
│ │
│ [Search] │
└─────────────────────────────────────────────────────────────┘
Viewing Change Details¶
Click on any audit entry to see full details:
┌─────────────────────────────────────────────────────────────┐
│ CHANGE DETAILS │
├─────────────────────────────────────────────────────────────┤
│ │
│ Record: Meeting Minutes 1985-1990 │
│ Action: Updated │
│ User: Jane Smith (j.smith@archive.org) │
│ Date: 10 January 2026, 14:32:15 │
│ IP Address: 192.168.1.45 │
│ │
│ ───────────────────────────────────────────────────────── │
│ │
│ Fields Changed: │
│ │
│ Title: "Minutes 1985-90" → "Meeting Minutes 1985-90" │
│ Scope: Added 250 characters │
│ Date: "1985" → "1985-1990" │
│ │
└─────────────────────────────────────────────────────────────┘
Exporting Audit Logs¶
Step 1: Set Filters¶
Choose the date range and filters for your export
Step 2: Click Export¶
Select your format: - CSV - For spreadsheets - PDF - For reports
Step 3: Download¶
The file will download to your computer
Common Uses¶
┌─────────────────────────────────────────────────────────────┐
│ USE AUDIT TRAIL TO: │
├─────────────────────────────────────────────────────────────┤
│ 🔍 Find who changed a record │
│ 📅 See what was modified on a specific date │
│ 👤 Review a user's activity │
│ 📊 Generate compliance reports │
│ 🔄 Track record history │
│ 🔐 Monitor security events │
│ 📋 Support audits and inspections │
└─────────────────────────────────────────────────────────────┘
Tips¶
┌────────────────────────────────┬────────────────────────────┐
│ ✓ DO │ ✗ DON'T │
├────────────────────────────────┼────────────────────────────┤
│ Check logs regularly │ Ignore unusual activity │
│ Export logs for compliance │ Delete audit history │
│ Use filters to narrow search │ Search without filters │
│ Review before major changes │ Make changes blindly │
└────────────────────────────────┴────────────────────────────┘
Need Help?¶
Contact your system administrator if you experience issues.
Part of the AtoM AHG Framework
Audit Trail¶
User Guide¶
Track all changes made to records in your archive, including who made changes and when.
Overview¶
┌─────────────────────────────────────────────────────────────┐
│ AUDIT TRAIL │
├─────────────────────────────────────────────────────────────┤
│ │
│ WHO WHAT WHEN WHERE │
│ │ │ │ │ │
│ ▼ ▼ ▼ ▼ │
│ User Action Date/Time Record │
│ Name Taken Stamp Affected │
│ │
└─────────────────────────────────────────────────────────────┘
What Gets Tracked¶
┌─────────────────────────────────────────────────────────────┐
│ TRACKED ACTIONS │
├─────────────────────────────────────────────────────────────┤
│ ➕ CREATE - New records added │
│ ✏️ UPDATE - Changes to existing records │
│ 🗑️ DELETE - Records removed │
│ 👁️ VIEW - Records accessed (if enabled) │
│ 📤 EXPORT - Data exported │
│ 🔐 LOGIN - User sign-ins │
│ 📋 PUBLISH - Records made public │
└─────────────────────────────────────────────────────────────┘
How to Access¶
Main Menu
│
▼
Admin
│
▼
AHG Settings
│
▼
Audit Trail ─────────────────────────────────────┐
│ │
├──▶ Recent Activity (latest changes) │
│ │
├──▶ Search History (find specific) │
│ │
└──▶ Export Logs (download report) │
Viewing Recent Activity¶
Step 1: Open Audit Trail¶
Go to Admin → AHG Settings → Audit Trail
Step 2: Browse Changes¶
You'll see a list of recent changes:
┌──────────────┬──────────────┬──────────────┬──────────────┐
│ Date/Time │ User │ Action │ Record │
├──────────────┼──────────────┼──────────────┼──────────────┤
│ 10 Jan 14:32 │ J. Smith │ Updated │ Box 15/3 │
│ 10 Jan 14:28 │ M. Jones │ Created │ Photo-2024 │
│ 10 Jan 14:15 │ A. Brown │ Published │ Series A │
│ 10 Jan 13:45 │ J. Smith │ Deleted │ Duplicate │
└──────────────┴──────────────┴──────────────┴──────────────┘
Searching the Audit Trail¶
Filter Options¶
┌─────────────────────────────────────────────────────────────┐
│ SEARCH FILTERS │
├─────────────────────────────────────────────────────────────┤
│ By User: [Select User ▼] │
│ By Action: [All Actions ▼] │
│ Date Range: [From: ________] [To: ________] │
│ Record Type: [All Types ▼] │
│ [Search] │
└─────────────────────────────────────────────────────────────┘
Viewing Change Details¶
Click on any audit entry to see full details:
┌─────────────────────────────────────────────────────────────┐
│ CHANGE DETAILS │
├─────────────────────────────────────────────────────────────┤
│ Record: Meeting Minutes 1985-1990 │
│ Action: Updated │
│ User: Jane Smith (j.smith@archive.org) │
│ Date: 10 January 2026, 14:32:15 │
│ │
│ Fields Changed: │
│ Title: "Minutes 1985-90" → "Meeting Minutes 1985-90" │
│ Scope: Added 250 characters │
│ Date: "1985" → "1985-1990" │
└─────────────────────────────────────────────────────────────┘
Exporting Audit Logs¶
- Set your date range and filters
- Click Export
- Choose format: CSV or PDF
- File downloads to your computer
Common Uses¶
┌─────────────────────────────────────────────────────────────┐
│ 🔍 Find who changed a record │
│ 📅 See what was modified on a specific date │
│ 👤 Review a user's activity │
│ 📊 Generate compliance reports │
│ 🔐 Monitor security events │
└─────────────────────────────────────────────────────────────┘
Need Help?¶
Contact your system administrator if you experience issues.
Part of the AtoM AHG Framework