Gallery Module¶
User Guide¶
Catalog visual artworks using CCO (Cataloging Cultural Objects) standards for paintings, sculptures, photographs, and other art objects.
Overview¶
┌─────────────────────────────────────────────────────────────┐
│ GALLERY MODULE │
├─────────────────────────────────────────────────────────────┤
│ │
│ 🎨 Paintings 🗿 Sculptures 📷 Photographs │
│ │ │ │ │
│ ▼ ▼ ▼ │
│ Oil, Acrylic Bronze, Stone Prints, Digital │
│ Watercolor Wood, Metal Negatives │
│ Mixed Media Installation Albums │
│ │
└─────────────────────────────────────────────────────────────┘
When to Use Gallery Module¶
┌─────────────────────────────────────────────────────────────┐
│ USE GALLERY MODULE FOR: │
├─────────────────────────────────────────────────────────────┤
│ │
│ 🎨 Paintings (oil, acrylic, watercolor, tempera) │
│ 🗿 Sculptures (bronze, stone, wood, mixed media) │
│ 📷 Fine art photography │
│ 🖼️ Prints and editions (lithographs, etchings, serigraphs)│
│ ✏️ Drawings and sketches │
│ 🎭 Installation art │
│ 📹 Video art and new media │
│ 🏺 Decorative arts with artistic merit │
│ │
└─────────────────────────────────────────────────────────────┘
How to Access¶
Main Menu
│
▼
GLAM/DAM
│
▼
Gallery ───────────────────────────────────────────────────┐
│ │
├──▶ Browse Artworks (view collection) │
│ │
├──▶ Add Artwork (create new record) │
│ │
├──▶ Artists (authority records) │
│ │
└──▶ Exhibitions (exhibition history) │
Adding an Artwork¶
Step 1: Click Add Artwork¶
Go to GLAM/DAM → Gallery → Add
Step 2: Choose Work Type¶
┌─────────────────────────────────────────────────────────────┐
│ SELECT WORK TYPE │
├─────────────────────────────────────────────────────────────┤
│ │
│ ○ Painting │
│ ○ Sculpture │
│ ○ Drawing │
│ ○ Print │
│ ○ Photograph │
│ ○ Mixed Media │
│ ○ Installation │
│ ○ Video / New Media │
│ ○ Decorative Art │
│ │
└─────────────────────────────────────────────────────────────┘
Step 3: Fill in the Form¶
┌─────────────────────────────────────────────────────────────┐
│ ADD ARTWORK │
├─────────────────────────────────────────────────────────────┤
│ │
│ OBJECT IDENTIFICATION │
│ ───────────────────────────────────────────────────────── │
│ Accession Number: [GAL-2025-00089 ] │
│ Title: [Sunset over Table Mountain] │
│ Title Type: [Original Title ▼] │
│ Other Titles: [ ] │
│ │
│ CLASSIFICATION │
│ ───────────────────────────────────────────────────────── │
│ Work Type: [Painting ▼] │
│ Classification: [Landscape ▼] │
│ │
│ CREATION │
│ ───────────────────────────────────────────────────────── │
│ Artist: [Pierneef, Jacob Hendrik ] [Select] │
│ Role: [Artist ▼] │
│ Attribution: [Attributed to ▼] │
│ │
│ Date Created: [1928 ] │
│ Date Display: [circa 1928 ] │
│ │
└─────────────────────────────────────────────────────────────┘
Key CCO Fields Explained¶
Object Identification¶
┌─────────────────────────────────────────────────────────────┐
│ FIELD │ WHAT TO ENTER │
├────────────────────┼────────────────────────────────────────┤
│ Accession Number │ Unique collection identifier │
│ Title │ Name of the artwork │
│ Title Type │ Original, translated, popular, etc. │
│ Other Titles │ Alternative names │
│ Work Type │ Painting, sculpture, print, etc. │
└────────────────────┴────────────────────────────────────────┘
Creator Information¶
┌─────────────────────────────────────────────────────────────┐
│ CREATOR │
├─────────────────────────────────────────────────────────────┤
│ │
│ Artist: [Pierneef, Jacob Hendrik ] [Select] │
│ │
│ Role: [Artist ▼] │
│ • Artist │
│ • Printmaker │
│ • Sculptor │
│ • Photographer │
│ │
│ Attribution: [Attributed to ▼] │
│ • By (certain) │
│ • Attributed to │
│ • Workshop of │
│ • Circle of │
│ • Follower of │
│ • Manner of │
│ • After │
│ • Unknown │
│ │
│ [+ Add Another Creator] │
│ │
└─────────────────────────────────────────────────────────────┘
Physical Description¶
┌─────────────────────────────────────────────────────────────┐
│ PHYSICAL DESCRIPTION │
├─────────────────────────────────────────────────────────────┤
│ │
│ MATERIALS & TECHNIQUES │
│ Medium: [Oil on canvas ] │
│ Support: [Canvas ] │
│ Technique: [Impasto ] │
│ │
│ DIMENSIONS │
│ Height: [90 ] cm (unframed) │
│ Width: [120 ] cm │
│ │
│ Framed Height: [110 ] cm │
│ Framed Width: [140 ] cm │
│ Framed Depth: [8 ] cm │
│ │
│ INSCRIPTIONS │
│ Signature: [Signed lower right: "J.H. Pierneef"] │
│ Date on Work: [1928 ] │
│ Other Marks: [Gallery label verso ] │
│ │
└─────────────────────────────────────────────────────────────┘
Subject Matter¶
Describe what the artwork depicts:
┌─────────────────────────────────────────────────────────────┐
│ SUBJECT │
├─────────────────────────────────────────────────────────────┤
│ │
│ Subject Type: [Landscape ▼] │
│ • Portrait │
│ • Landscape │
│ • Still Life │
│ • Abstract │
│ • Religious │
│ • Historical │
│ • Genre Scene │
│ │
│ Depicted Place: [Table Mountain, Cape Town ] │
│ │
│ Subject Terms: │
│ ┌─────────────────────────────────────────────────────┐ │
│ │ Mountains [×] │ │
│ │ Sunset [×] │ │
│ │ South African landscape [×] │ │
│ └─────────────────────────────────────────────────────┘ │
│ [+ Add Subject] │
│ │
│ Description: │
│ [Panoramic view of Table Mountain at sunset, with ]│
│ [characteristic flat-topped silhouette against orange ]│
│ [and purple sky. Foreground shows Cape fynbos vegetation. ]│
│ │
└─────────────────────────────────────────────────────────────┘
Provenance (Ownership History)¶
┌─────────────────────────────────────────────────────────────┐
│ PROVENANCE │
├─────────────────────────────────────────────────────────────┤
│ │
│ Ownership History: │
│ │
│ 1. Artist's studio (1928) │
│ 2. Commissioned by mining magnate J. Robinson (1928-1945) │
│ 3. Private collection, Johannesburg (1945-1980) │
│ 4. Sotheby's auction, London, 15 May 1980, lot 45 │
│ 5. Corporate collection, Standard Bank (1980-2015) │
│ 6. Donated to gallery (2015) │
│ │
│ [+ Add Provenance Entry] │
│ │
│ ───────────────────────────────────────────────────────── │
│ Acquisition Method: [Donation ▼] │
│ Acquisition Date: [01 June 2015 ] │
│ Acquisition Source: [Standard Bank Art Collection] │
│ Credit Line: [Gift of Standard Bank, 2015] │
│ │
└─────────────────────────────────────────────────────────────┘
Exhibition History¶
Track where the artwork has been displayed:
┌─────────────────────────────────────────────────────────────┐
│ EXHIBITION HISTORY │
├─────────────────────────────────────────────────────────────┤
│ │
│ Past Exhibitions: │
│ │
│ ┌─────────────────────────────────────────────────────┐ │
│ │ "Pierneef: Master of the South African Landscape" │ │
│ │ Iziko South African National Gallery │ │
│ │ 15 March - 30 June 2020 │ │
│ │ Catalogue no. 45 │ │
│ └─────────────────────────────────────────────────────┘ │
│ │
│ ┌─────────────────────────────────────────────────────┐ │
│ │ "South African Art: 1850-1950" │ │
│ │ Johannesburg Art Gallery │ │
│ │ 01 September - 15 December 2018 │ │
│ └─────────────────────────────────────────────────────┘ │
│ │
│ [+ Add Exhibition] │
│ │
└─────────────────────────────────────────────────────────────┘
Prints and Editions¶
For multiples (prints, photographs, sculptures):
┌─────────────────────────────────────────────────────────────┐
│ EDITION INFORMATION │
├─────────────────────────────────────────────────────────────┤
│ │
│ Edition Number: [15/50 ] │
│ Edition Size: [50 ] │
│ Edition Type: [Limited Edition ▼] │
│ • Unique │
│ • Limited Edition │
│ • Artist's Proof (A/P) │
│ • Printer's Proof (P/P) │
│ • Open Edition │
│ │
│ Printer/Foundry: [The Artists' Press ] │
│ Print Date: [1985 ] │
│ │
└─────────────────────────────────────────────────────────────┘
Condition and Conservation¶
┌─────────────────────────────────────────────────────────────┐
│ CONDITION │
├─────────────────────────────────────────────────────────────┤
│ │
│ Overall Condition: [Good ▼] │
│ │
│ Condition Notes: │
│ [Minor craquelure in sky area, consistent with age. ]│
│ [Frame shows some wear to gilt on corners. ]│
│ [Varnish slightly yellowed - consider cleaning. ]│
│ │
│ Conservation History: │
│ ┌─────────────────────────────────────────────────────┐ │
│ │ 2010 - Cleaned and revarnished by J. Conservator │ │
│ │ 1995 - Reframed (original frame preserved) │ │
│ └─────────────────────────────────────────────────────┘ │
│ │
│ [+ Add Conservation Treatment] │
│ │
└─────────────────────────────────────────────────────────────┘
Related Works¶
Link to related artworks:
┌─────────────────────────────────────────────────────────────┐
│ RELATED WORKS │
├─────────────────────────────────────────────────────────────┤
│ │
│ Related Works in Collection: │
│ │
│ • Study for Sunset (GAL-2025-00045) - Preparatory sketch │
│ • Table Mountain, Morning (GAL-2020-00123) - Companion │
│ │
│ Related Works Elsewhere: │
│ │
│ • Similar composition at Pretoria Art Museum │
│ • Study in private collection, London │
│ │
│ [+ Add Related Work] │
│ │
└─────────────────────────────────────────────────────────────┘
Tips for Cataloging Art¶
┌────────────────────────────────────────────────────────────┐
│ ✓ DO │ ✗ DON'T │
├────────────────────────────────┼────────────────────────────┤
│ Use controlled vocabularies │ Invent terminology │
│ Note attribution level │ Assume certainty │
│ Include all inscriptions │ Skip signatures/marks │
│ Record both framed/unframed │ Only measure one way │
│ Document provenance fully │ Leave gaps in history │
│ Link to artist authority │ Create duplicate artists │
│ Photograph recto and verso │ Only capture front │
└────────────────────────────────┴────────────────────────────┘
Optional Features¶
Some sidebar and admin menu items only appear when the corresponding plugins are enabled on your system. If you don't see a feature listed below, ask your administrator to enable the plugin.
| Feature | Requires Plugin |
|---|---|
| Provenance (CCO) | ahgProvenancePlugin |
| Condition Assessment | ahgConditionPlugin |
| SPECTRUM Procedures | ahgSpectrumPlugin |
| Heritage Accounting (GRAP) | ahgHeritageAccountingPlugin |
| Digital Preservation (OAIS) | ahgPreservationPlugin |
| Research Requests | ahgResearchPlugin |
Need Help?¶
Contact your system administrator or curator if you need assistance.
Part of the AtoM AHG Framework Last Updated: February 2026